AI notetakers have entered the meeting. Here are 5 ways to get the most out of them

Here are five ways to make the most of AI notetakers during meetings:

1. Reflect on your meetings: Use AI recordings as a mirror to assess the value and effectiveness of your meetings. Analyze summaries and action items to determine if the meeting achieved its goals, identified and resolved problems, or fostered healthy discussions. Adjust meeting agendas and participation based on these insights. For example, a CEO improved his staff meetings by encouraging team members to bring more pointed topics for debate and decision-making.

2. Score your meetings: Meetings can be time-consuming without yielding significant value. Use AI to assess your meetings against predefined criteria, such as reviewing progress, resolving problems, refining strategy or decisions, and reinforcing alignment. Evaluate if the meeting met these standards, such as having a clear goal and agenda, multiple speakers, and clear decisions and next steps. Use AI to identify areas for improvement and track your progress over time.

3. Review team dynamics: AI notetakers can provide valuable insights into team dynamics during meetings. Ask the tool to analyze who spoke the least or most, whose ideas were dropped without discussion, and if there are any red flags, such as tension between team members or recurring topics that get sidetracked. Use this information to encourage more participation, address any underlying issues, and foster a more collaborative team environment.

4. Get feedback on your own style: Getting honest feedback on your meeting leadership can be challenging, but AI can help. Review your meeting transcripts with AI and ask questions like "How clear was I?" or "How much did I listen versus speak?" Use the insights gained to improve your communication style, empathy, and directness. Share this feedback with your team to foster a more open and effective meeting environment.