I Let an AI Agent Prep My Workshop. Prep Took 20 Minutes.
Series: How to Run a Workshop People Remember (7/10) Workshop prep is the part nobody teaches and everybody dreads: read the run sheet, list the props, check print specs, build the sign-up and feedback forms, write the invite. It's all mechanical work that takes an evening — which is exactly the kind of work an AI agent should be doing while you do the human parts. The blocker was always that AI…
Workshop prep is a tedious and often dreaded task that involves listing props, checking print specifications, building sign-up and feedback forms, and writing invites. An AI agent could potentially handle these mechanical tasks while the human focuses on more important aspects of the workshop. However, the problem was that AI agents couldn't see the materials and understand the specifics required for the activities.
To solve this, the author created machine-readable SKILL.md files for each folder containing the necessary information like group size, duration, props, and prep commands. This allowed the AI agent to understand the activity, install it, and run the prep without human intervention. The workflow consists of three steps: discovering the activity, installing the folder, and running the prep.
The agent produces a detailed checklist, including printing prompts cards, posters, cutting cards, gathering markers, and conducting pre-measurements. The forms are built using FormLM, an open-source CLI and MCP server, which can create registration forms, pre/post measurement forms, and feedback forms with live scoring. By providing the agent with the necessary information, the entire prep process can be completed in just 20 minutes, freeing up time for more important tasks like rehearsing debrief questions.
Written by urgent.news from Dev.to's reporting — not their text. Machine-written — may contain errors; check the original before relying on it.
