Google Meet Adds Custom Policy Notices Before Users Join Calls

Google Meet now allows administrators to display custom policy notices before users join a call. This new feature gives organizations the ability to explain their policies around recording, transcription, and AI-powered note-taking. Google announced the update on Nov. 3, stating that Workspace administrators can add these notices to the pre-join screen, known as the Green Room.

The notices can be tailored to explain how meeting records should be handled and can include a link to a webpage with the organization's full policy. They can also be shown before every meeting or only when recording, transcription, or Gemini note-taking is active. The feature is currently off by default and can be enabled by administrators under Meet safety settings.

External participants will also see the same notice, ensuring consistent messaging across different types of meetings. The settings are available in the Admin console under Apps > Google Workspace > Google Meet > Meet safety settings > Meeting disclosure & privacy. Administrators can enter up to 1,000 characters of text, add a policy URL, and select when the notice appears.

Supported editions include various Google Workspace plans. However, it's important to note that explicit consent prompts only apply to web and mobile users, while participants joining through Meet hardware or dialing in by telephone are assumed to have consented without a prompt. Organizations should also consider third-party assistants and ensure that the policy is accessible and understandable to all participants.