How I turn Shopify pre-orders into a daily bake sheet
If you run a small bakery on Shopify and take orders for a pickup day, you probably know this evening routine. Export the orders, open a spreadsheet, filter by date, then add up how many loaves, boxes of cookies and cakes in each size you need. Then someone edits an order at 9pm and the sheet is wrong. Shopify is built around orders. A kitchen works in quantities per day. The gap between those…
For bakers running a Shopify shop, turning pre-orders into a daily bake sheet can be a time-consuming and error-prone process. Each evening, they typically export orders into a spreadsheet, filter by date, and manually tally up quantities, only to find the sheet incorrect after an edit is made. Shopify excels at tracking orders, but the gap between order data and daily baking quantities creates a disconnect.
The source material outlines a key observation: the pickup or delivery date is usually stored in various places within the system, such as cart attributes, order notes, order metafields, or tags. If these dates are not consistent across orders, it's crucial to identify and rectify this before relying on any automated tools. Upon examining recent orders, one may discover discrepancies in the date formats used (e.g., 23/12, Dec 23, 2026-12-23), but as long as the formats are known, they can be accommodated.
The ideal bake sheet should include every product and variant, with quantities summed up for each production day, along with customizations that affect the baking process, such as allergens or personalized messages. Moreover, a separate list of orders lacking a date or containing unreadable ones is essential, as these are orders that will not be baked and can cause significant issues if overlooked.
While the process can be performed manually using export and pivot table functions in a spreadsheet, this method can be cumbersome and prone to errors if an order is edited after export. To streamline the process, the source author developed a Shopify app called Tikkivo BakeList. This app allows users to specify where the date information resides (field, metafield, tag, or a fallback rule) and provides a daily bake sheet that totals quantities by product and variant.
Inactive orders without a usable date are automatically flagged for review. The app offers a free plan for up to 30 orders monthly, which could be sufficient for testing purposes, with paid plans starting at $19 per month for more extensive usage. The author of Tikkivo BakeList extends an invitation for users to share any additional date storage methods they encounter, aiming to expand the app's compatibility.
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