IEBC ordered to rectify, republish KIEMS kit tender
The Public Procurement Administrative Review Board found deficiencies in the identification of applicable standards, requirements for international tenderers and the allocation of technical evaluation scores.
Nairobi, Kenya - The Independent Electoral and Boundaries Commission (IEBC) has been mandated to revise and republish its tender for the provision and upkeep of KIEMS kits following a review conducted by the Public Procurement Administrative Review Board. The review was prompted by Galadirel Investments Limited, who challenged the tender due to technical deficiencies.
The Board identified issues with the specification of standards, prerequisites for international bidders, and the distribution of technical evaluation points in the tender document for IEBC Tender No. IEBC/OIT/01/2026-2027. These deficiencies potentially compromised the fairness, transparency, and equal opportunity for all bidders. The Board also highlighted uncertainties surrounding post-qualification and contract conditions, qualifications of key personnel, and ownership of hardware and technology.
The review led to a directive for the commission to make the required corrections and amendments prior to the commencement of procurement. Additionally, IEBC is required to publish a revised tender document, granting prospective bidders a seven-day window to assess these changes and submit their bids. The Board suggested IEBC could seek guidance from the Public Procurement Regulatory Authority (PPRA) during this review process.
The procurement process had been halted after Galadirel Investments submitted their review request on August 14, 2026. The Board also noted a performance security requirement of 20% of the contract price for unbalanced tenders, which was deemed unlawful. Although IEBC claimed to have resolved this issue through an addendum, other concerns such as the tender security amount, margin of preference exclusion, quantity and scope ambiguity, compatibility and interoperability requirements, and potential favoritism towards Miru Systems Limited, were not substantiated.
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